Ever thought about hiring a Virtual Project Manager?

If you need help setting up or managing a new venture, why not consider working with a Virtual Project Manager instead of hiring a full-time employee? 

You’ll cut costs; you won’t need to clear space in your office for a new worker; and you’ll get access to elite knowledge and unrivalled support on a daily basis. So, to me, it makes total sense to hire a remote Project Manager in place of an in-office worker. 

At Business Aide, we have worked with businesses in Belfast and London that have enlisted our help to manage multiple projects involving employees and contractors in various locations and time zones. Here are some insights into what you can expect your Virtual Project Manager to bring to the table if you choose to go down this route. 

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What does a Virtual Project Manager do?

A Virtual Project Manager can take care of all the tasks you would expect from an in-house Project Manager – and more! A well seasoned Virtual Project Manager will:

  • Manage end-to-end Projects

From conducting market research to onboarding new team members, your Virtual Project Manager can take control of all your company’s projects to make sure everything is running smoothly, your staff or contractors have everything they need to work efficiently, and all your deliverables are on track for timely completion. 

  • Co-ordinate and Lead on Client Projects

If you want them to, your Virtual Project Manager can become the key point of contact for your clients.  For example, they could help to co-ordinate complex, multi-faceted digital marketing strategies, or organise particularly large data entry tasks. 

Lots of project managers are happy to white label their services so they appear as though they are working for your company, too. This can help to keep things nice and simple and save any client confusion.

  • Keep your Contractors on schedule

Virtual Project Managers can add a great deal of value by managing multiple contractors and their diaries to make sure everyone is working towards the same goal. They can also be on hand to deal with any challenges as they arise, leaving you to focus on growing your business, not fighting fires! 

  • Introduce you to new project management tools and systems

As well as exploring more efficient ways of delivering your work, a Virtual Project Manager can also give you a much-needed fresh perspective on things. By being able to look at the project from the outside in, he or she will be able to suggest new technologies and frameworks that will help you achieve better results in faster timeframes.  Project management tools like Asana, Trello or Basecamp can totally transform the way a project is managed; they make it so much easier to plan, delegate, collaborate and report on progress. Your Project Manager will be able to recommend the best software for the job, then set up the system so it works flawlessly within your existing business processes.


Are there any drawbacks to working with a Virtual Project Manager instead of hiring a new member of staff?

Not really! The only downside is not having us physically sat beside you in the office (assuming you are still working in an actual office)!  With the coronavirus pandemic, lockdowns and restrictions there is a sweeping move towards remote working.  Lucky for you, we are well used to this way of working as we’ve been doing it pre-corona.  We do have a small office in east Belfast, free from the distractions of noisy children and zoom-friendly cats.  You can always check in with your Virtual Project Manager or Administrator via Zoom, Skype or Microsoft Teams.  Some of our clients like to use WhatsApp to connect, so we are happy to consider your preferences.

Virtual Project Management in Belfast

If you are based within driving distance of Belfast, we would be happy to arrange a face-to-face meeting on a monthly or quarterly basis to talk through your project.  As we settle into our new working arrangement together, you will become more comfortable with our approach and gain confidence in our abilities to get the job done!

So you’re interested? Great, let’s get things moving!

The role of a Virtual Project Manager involves managing high level projects on behalf of company directors and senior level decision makers. Depending on the size of your project, we can agree on a one-off fee or a monthly retainer package. For more information on Business Aide Virtual Project Management Services, or to discuss how your company might benefit from working with us, book in for a FREE consultation by emailing leanne@businessaide.co.uk or call on 07742517651.

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